Key Traits That Every Administrative Assistant Should Possess
Are you seeking job opportunities as an administrative assistant, office secretary, or receptionist? These job roles are essential in running a business as they support the team and ensure everything runs smoothly. To become a strong candidate, having specific administrative assistant skills is crucial. In this blog, we highlighted a few skills you need to possess.
Excellent Verbal & Written Abilities
As an administrative assistant, your communication skills are one of the most crucial abilities you can display. You must demonstrate that you are reliable and can represent your colleagues and the company. This involves managing all correspondence from customers, partners, or suppliers promptly and professionally and interacting with them and other employees courteously and helpfully.
Great Organization Skills
As administrative assistants are the backbone of the entire organization, your time and job responsibilities are expected to be spread out over multiple departments. Effective time management and organizational skills ensure your tasks and schedule are well-planned. Your duties may involve scheduling team meetings and organizing team schedules and documents with a system that works well for everyone.
Thorough Understanding of Basic Technology
Having some technical knowledge to carry out tasks such as data entry, creating spreadsheets, and managing team calendars is essential. Most businesses use Microsoft Office tools such as Excel, Word, and PowerPoint, so it is crucial to be familiar with them. You must understand computer software, operating systems, and web browsers to perform the job successfully.
Effective Problem-Solving Skills
As an administrative assistant, it is crucial to possess resourcefulness in exploring alternative approaches to reach a solution. In the business world, unexpected changes can occur, and one must be flexible to complete the job and assist the team, especially when the supervisor is unavailable during a crisis. By multitasking and using creative thinking, one can enhance their problem-solving skills. Furthermore, administrative assistants must be able to take charge and plan strategically, whether it is prioritizing tasks or creating procedures for the office to follow. Planning skills also come into play while scheduling employee and executive calendars, especially when cancellations or unexpected changes arise.
Let First Team Staffing Be Your Employment Solution
First Team Staffing, located in Baltimore, MD, specializes in the recruitment and placement of professional and temporary workers. The company, founded in 1982, is now a national leader in our industry. In our 40-plus years of business, First Team has remained hands-on, relationship-based, and dedicated to our partnerships with our clients. We are proud to help our clients achieve their goals by providing them with a flexible and qualified workforce while providing genuine career opportunities to candidates. First Team Staffing has offices in Baltimore, Aberdeen, White Marsh, Columbia, Bowie, and Sparrows Point, MD. We have recently opened offices in Tennessee and Florida, located in Nashville, La Vergne, Mount Juliet, and Tampa. Visit us online or in person today to start your job or employee search, or reach us by phone at 410-719-0404. Follow us on Facebook, LinkedIn, and Twitter for employment advice and company updates.